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| | Assignment 8 (Due: February 5, 2010, before 01:00pm) | |
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| Author | Message |
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Maria Theresa F. Rulete

Posts: 59 Points: 68 Join date: 2009-06-20 Age: 18 Location: Obrero, Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 12:56 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting.
Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. ***Below are the questions that I formulated for the upcoming meeting for the development of the SISP of the company.
1. Why did you have chosen me to develop a strategic information systems plan for your company? Reasons why they have chosen me to develop the SISP of their company. 2. What would you want the company to achieve? This means the goals of the company. Goals can be summarized in the phrase "dream with a deadline," a goal is an observable and measurable end result having one or more objectives to be achieved within a more or less fixed timeframe. In comparison, a 'purpose' is an intention (internal motivational state) or mission. The question, "Has the goal been achieved?" can always be answered with either a "Yes" or "No." A purpose, however, is not 'achieved' but instead is pursued everyday. 3. What are the strengths and weaknesses of your company? SWOT analysis is a strategic planning method used to evaluate the Strengths, Weaknesses, Opportunities, and Threats involved in a project or in a business venture. It involves specifying the objective of the business venture or project and identifying the internal and external factors that are favorable and unfavorable to achieving that objective. 4. What do you think is the reason why we have to develop SISP for your company? Strategic planning focuses largely on managing interaction with environmental forces, which include competitors, government, suppliers, customers, various interest groups and other factors that affect the business of the company and its prospects. 5. What are your objectives for the company? Objective is the desired or needed result to be achieved by a specific time. An objective is broader than a goal, and one objective can be broken down into a number of specific goals. 6. Would you implement whatever SISP I would develop? The answer would depend if they would like whatever SISP I would develop for the company. 7. Can your company afford the budget to be allocated for the SISP to be implemented?
A company would not hire someone to develop SISP for them if they have no budget allocated for it.
8. What are the existing systems in your company? Legacy systems are important for me to know to be able to include it on the SISP that I would develop.
Last edited by Maria Theresa F. Rulete on Sat Mar 13, 2010 9:55 am; edited 3 times in total |
|  | | Franz Cie B. Suico

Posts: 46 Points: 46 Join date: 2009-06-22 Age: 21 Location: Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 1:00 pm | |
| Fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. I’m about to be hired and have given a task to develop a strategic information systems plan. The company officers have invited me to meet with them to discuss things. So before the meeting, they have asked me to provide a list of questions so that they can prepare, in order to maximize the output of the meeting. So, I was given a task to provide questions. These are the list of those questions that I’m going to ask them: 1. Why me? This is the first question I would ask the officers why they hired to develop a strategic information systems plan. And also as an introductory part of the meeting. As an IT professional you also wanted to know the reason why they chose you to do the job. 2. What are your expectations? This is the complement question in the first question which is why me? As a hired IT professional I would like to know what will be there expectations as I develop the strategic plan for them, and also for me to make an evaluation for myself. 3. What business are we in? The first and most important question is, "What business are we in?" What business are we really in? I want to fully know what type of business am I going to develop a strategic plan. To define the business in terms of what they do for their customer or to the company. Keep expanding the definition of the business so that it is as broad as possible. Never be satisfied with the first answer. For example, railroads defined themselves as being in the business of moving people and freight by rail. In reality, they were in the transportation business. By ignoring the other avenues of transportation that were developing, such as trucks, buses, ships, and airplanes, many railroads went out of business. 4. What is the background of your company? This is the fourth question I would like to ask them. I would ask this question because I would like to know how what is their business all about. As a hired IT professional I would really basically know what is there business is all about, but in order to have an effective strategic plan it is better if it is coming from the officers. And also for formality’s sake, I’d ask them about their company so after they would answer my question; they would know that I have knowledge already about their company. So this is the fourth question I would ask the officers. 5. What are you mission, vision, and goals? This is the fifth question I would ask the officers. I have to ask this question to them. Why? Because this is the reason why I am making a strategic plan for them so I need to know what are there mission, vision, and goals. I have to know what the company or the business wants to attain so that I can also align it with the strategic plan that I am going to make. The strategic plan would be useless if what the plan that I would produce has no connection with the company’s vision, mission and goals. As we all know that making a strategic information systems plan should be inclined with the business mission, vision, and goals. 6. What is your current strategic plan? This is the next question I would like to ask to the officers. The main reason why I included this to my list because I want to know what is their current strategic plan in order for me to evaluate what are the their business flow. What processes that are important and not. 7. What is the status of your company right now? So basically, I wanted to know if their current status is good or not. Knowing the current status of the company makes it easier to pinpoint the constraints and risk that is involve. Knowing the status of their company is a key to evaluate the company in making a strategic plan. 8. What are your needs? In order to make a strategic plan which is efficient I would ask them what are the needs of their company. So after discussing what are the needs then you can evaluate what will the things you would do to make the SISP. So these are the list of questions that im going to ask them in order to maximize the said meeting. visit my blog @ franzcie.blogspot.com 
Last edited by Franz Cie B. Suico on Sat Feb 06, 2010 7:48 pm; edited 1 time in total |
|  | | Tanya Clarissa G. Amancio

Posts: 24 Points: 27 Join date: 2009-06-21 Age: 20 Location: davao
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 1:42 pm | |
| you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. |
|  | | Shiela Marie P. Nara

Posts: 57 Points: 58 Join date: 2009-06-22 Location: Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 2:21 pm | |
|
GUIDE QUESTIONS FOR SISP MEETING
The task for this particular assignment is to consider myself being hired by a certain company to develop a strategic information systems plan or SISP. The company officers have invited me to meet with them to discuss the direction of the company. Before the meeting, I was asked to provide a set of questions so that they can be prepared. Moreover, these questions should be answered with explanations to maximize the output. Thus, I have to develop questions that start with “why”. Or I can also include questions that begin in “what” or “how” for as long as it is followed up with “why” or needs some elaborations. I have provided set of queries which touches the behavioral aspects of the company which encompasses the adaptability to change, flexibility, development, management, business goals, analysis and decision making, business thinking, skills, innovation, orientation, motivation, planning and organization so on and so forth. Provided the explanations and justifications, below are possible questions I would provide the officers which are obviously things that relate to the forthcoming meeting. • What are the mission, vision, goals, and objectives of your company? How and why did the company obtain these ambitions?
First and foremost, before I discuss on the thing such as plans, I have to acquire the knowledge of the company. It is because planning serves as a guide in achieving the company’s purpose. It also evaluates if the company is doing the right thing to the attainment of its goals. • How does each of the department or unit contribute to the attainment of the over-all company goals?Every company is divided into units or departments. The question is to evaluate if the respective departments’ goals align with the company’s general goal. I believe that departments in the company have to work not just as an individual department but as part of the company as a whole. A failure of one department brings failure to the entire company. • Why do you consider IT as an important aspect in the development of the company?SISP is just a part of IT and so it pretty obvious that IT is important. The question asks the view of the personnel regarding IT as great contributor in the company’s success. • What is the importance of having an Information System in the business processes of the company?It is to assess on how important the role of IS in the company. • How important is developing a strategic information systems plan or SISP in your company?The company asked to develop SISP and so it is important to note the very reason on why SISP has to be developed although the answer is quite apparent. • How do you adapt to the changes affecting your company?Every company has changes that are going and already have faced, it important to note if the company has dealt with it successfully. • Have you ever had to introduce a policy change to your work group? How did you do it?Nothing is constant but change, the company is asked on what are the changes that they already introduced and in what approach. • Have you ever met resistance when implementing a new idea or policy to a work group? How did you deal with it? What happened?It is to evaluate if all the changes they introduced are easily accepted and hoe the company deal with the resistance. • What are the plans that the company has already created in the past? Who were involved? What was the outcome?It is to know the specific plans the company had already done and what are the results regarding these plans. It denotes on how the company handle and be guided with their plans. • How do you handle unexpected circumstances on the way of the project development?On developing a project which is a part of the over-all plan, it is also essential to identify the experiences on how such things are dealt with in the past. • What are the challenges that your company has succeeded and what are those that you have failed to struggle? How did you arrive with the outcome?It is also important to know the challenges and even the risks and difficult decisions the company has battled on. To have successfully battled against the unfavorable circumstances and stand with those difficult decisions play big part in the SISP and the company in its entirety because it proves that the company can stand with different difficulties. • Do you consider innovation as an important part in building success in the company? Why?It is to evaluate the company on its view regarding innovations and changes. I believe that conforming to innovations plays big part in the business processes of the company. I would just like to know if we the same view. • Have you consider the traditional way of developing things or try to have the new approach? What was the outcome? What is the most effective way applicable in your company?It is to assess on which type of approach is the company comfortable with. It is very essential that the company is using the specific approach in accord to its comfort and considerations of other constraints. Through this, the use of such method could be effectively implemented along the way of SISP development. • What steps/methods you have used to define/identify a vision for company?It is to review the existing steps the company has already undertaken in realizing its vision. These steps or method are of great contribution on the success of the SISP implementation. With the set of questions I have provided, I believe that our meeting would be consist of a lot of discussion regarding the SISP which I believe, one of the main contributors of the success of SISP development. Thus, having a potential to bring the company to build up additional processes in their business which is positively viewed as one of the ways for success. Reference:http://blog.emurse.com/2007/05/21/complete-list-of-behavioral-interview-questions/My blog:http://shielamariepnara.blogspot.com/2010/02/mis-2-8-company-interview-for-sisp.html
Last edited by Shiela Marie P. Nara on Fri Feb 05, 2010 3:45 pm; edited 1 time in total |
|  | | florenzie_palma

Posts: 42 Points: 43 Join date: 2009-06-20 Age: 19
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 3:13 pm | |
| The advances in information technology have affected the lives of most of the human beings in their day-to day lives. With the passage of time, the technology has evolved immensely and so have the opportunities. Information Technology is being used in the business activities for improving the efficiency and effectiveness of the people and the business on the whole. The increasing demand of IS IT has made the management of the more and more complex and difficult. In order to manage the IS/IT based systems, it is important to have an appropriate strategy that defines the systems and provide means to manage the systems. Strategic information systems planning (SISP) is an effective way of developing and maintaining the IS/IT systems that support the business operations.Planning typically includes several major activities or steps in the process. Different people often have different names for these major activities. They might even conduct them in a different order. Strategic planning often includes use of several key terms. Different people might use apply different definitions for these terms, as well.Don't be concerned about finding the "perfect way" to conduct strategic planning. You'll soon notice that each writer seems to have their own particularly interpretation of the activities in strategic planning. However, as you read the materials linked from the topic Strategic Planning in this library, you'll begin to notice some information that is common to most writers.Read the basic description described below on this page. Then review the various materials linked from the library in the topic Strategic Planning. Once you start strategic planning, you'll soon find your own particular approach to carrying out the process. 1. Comprehensiveness- Comprehensiveness is “the extent to which an organization attempts to be exhaustive or inclusive in making and integrating strategic decisions”. 2. Formalization- Formalization is “the existence of structures, techniques, written procedures, and policies that guide the planning process”. 3. Focus- Focus is “the balance between creativity and control orientations inherent within the strategic planning system”. An innovative orientation emphasizes innovative solutions to deal with opportunities and threats. An integrative orientation emphasizes control, as implemented through budgets, resource allocation, and asset management. 4. Top-down flow- SISP should be initiated by top managers, with the aid of support staff. 5. Broad participation- Even though the planning flow is top-down, participation must involve multiple functional areas and, as necessary, key stakeholders at lower levels of the organization. 6. High consistency- SISP should be characterized by frequent meetings and reassessments of the overall strategy. The recommendations found in the SISP literature have been echoed in the operations management literature. It has been suggested that firms should institutionalize a formal top-down planning process for linking information systems strategy to business needs as they move toward evolution in their management orientation, planning, organization, and control aspects of the IT function. |
|  | | Chris Romarate
Posts: 38 Points: 38 Join date: 2009-06-20 Age: 19 Location: Tagum City
 | Subject: Assignment 8 Fri Feb 05, 2010 6:32 pm | |
| Planning is a crucial part of an organization especially when it comes in developing a strategy and plans for aligning information systems with the business strategies of an organization.
According to McBride, Strategic Information Systems Planning is a process of identifying the IS requirements of an organization at a high level. Lederrer and Gardener stressed out also that SISP is a process of identifying a portfolio of computer-based applications that will assist an organization of executing its business plans and realizing it business goals.
Now, let’s go back to the topic. If I were hired and I’ve been tasked to develop a strategic information systems plan to a certain company, here are my questions so that they can understand what is the importance of strategic information systems planning:
1. How do IT people report about current IS/IT planning within each business? The first step to be able to have IS/IT and business alignment it is necessary to have a planning process. To start the process there is a need to understand the business direction and requirements that drive the information systems and architecture.
2. How do business planners report about current business planning within each business? This question will be answered from the questions related to the planning and implementation of the business planning to support IS/IT.
3. How do IT people report about IS/IT systems? To be able to answer this question, responses to the questions related to the type of IS/IT systems being used to support the business processes from both the IT and business managers will be used.
4. How do business planners report about current business processes? The responses from the business managers to the questions relating to planning and design of business processes, type of business processes being used in the companies will answer this question.
5. What is the effect of the implementation of IS/IT systems on the business? The implementation of IS/IT does impact the business activities. There is a certain effect on the business processes and the overall business. To answer this sub-question, the responses from the IT and business managers will be considered. Their views on the effects of the implementation of the systems on the business processes and the overall business will be compared.
By these questions, the “whys” of the executives of the company will be answered and they will be able to know how important strategic information systems planning is.
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|  | | april kaye bigonte

Posts: 35 Points: 38 Join date: 2009-06-20 Age: 18 Location: Davao City
 | Subject: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 6:36 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. (1000 words). Strategic Information Systems PlanningStrategic information systems planning (SISP) has been defined as the process of identifying a portfolio of computer-based applications that will assist an organization in executing its business plans and realizing its business goals. SISP is an important activity for helping information executives and top management identify strategic applications and align IT with business needs. Previous researchers and practitioner observers have identified measures of successful SISP and have recommended many prescriptions for achieving success. In this research, the SISP experiences of 105 planners contribute a new perspective on these prescriptions and the success of SISP. Planners extensively follow the prescriptions that promote the efficient management of the SISP study. Although they also extensively follow those prescriptions that lead to their own greater satisfaction, they do not so rigorously follow those that meet SISP objectives. However, the fit between information technology capabilities and the needs of the organization is important to them. Furthermore, plan implementation remains critical to meeting SISP objectives. Combined, these generalizations suggest the central contribution of this research-planner's paradox: The planner must complete the SISP study rapidly to facilitate its implementation but in doing so risks compromising its fit to the organization and therefore reduces its chances of implementation. The planner must thus plan rapidly enough to produce the plan quickly but carefully enough to produce a relevant one. Ten Reasons Why You Need a Strong Business Plan A business plan is the cornerstone of starting a business as well as a significant tool for monitoring the progress and growth of your company. Below are 10 key reasons why you should have a business plan. 1. To Attract Investors. Before investors can decide whether or not to back your business financially, they will need to know as much as possible about how the business will operate and how their investment will be spent. 2. To See If Your Business Ideas Will Work. By writing a business plan and outlining each aspect of your business, you can determine if your idea is actually viable. 3. To Outline Each Area of the Business. A business plan will provide an overview of all aspects of the business. You will be able to detail the who, what, where, when, and why of your day-to-day business operations, costs, and projected profitability. 4. To Set Up Milestones. By forecasting where your business will be in six months, one year, or five years, you are not only letting potential investors know your plans, but also setting up realistic milestones for yourself and your employees. 5. To Learn About the Market. Researching, analyzing, and writing about the market not only provides you with an overview for the business plan, but gives you greater insight into the overall market. 6. To Secure Additional Funding or Loans. Your business plan can demonstrate that you have met goals and illustrate the company’s growth and need for additional funding. 7. To Determine Your Financial Needs. The process of writing your business plan will force you to analyze your financial picture. 8. To Attract Top-Level People. Your business plan will give talented people an overview of your business. 9. To Monitor Your Business. A business plan should serve as an ongoing business tool that you can use to monitor your progress. 10. To Devise Contingency Plans. While business plans often include some contingency plans, by virtue of having the document available, you can see how and where you can make such changes relatively quickly if, and when, necessary. Here are the following questions that I may discuss in the said meeting: What is the company’s business plan? The Strategic information systems plan must be inline or linked to the company’s business plan. Because the strategic information systems plan that will be developed will support the organization’s overall business plan. ― What is the scope and limitation of the Strategic Information Systems plan? It is important to know the scope and limitation of the strategic information systems plan that I will develop so that I will not go overboard beyond the company’s needs. And it can also help prevent miss understanding between me and the company. Does your organization ready for Strategic Planning? -Planning for information systems, as for any other system, begins with the identification of needs. In order to be effective, development of any type of computer-based system should be a response to need--whether at the transaction processing level or at the more complex information and support systems levels. The plan must be specific enough to enable understanding of each application and to know where it stands in the order of development. Also the plan should be flexible so that priorities can be adjusted if necessary. What are the company’s objectives and goals? -This question is mostly asked by many interviewers, knowing that every company should possess an ideal success to the business. In making a business proper, the company should provide an objective and goal, because these two main words denote the achievement and success of the business. It would help give a direction and organize strategy to the business. Is the company willing to provide risk involving budget? -To know if in what way the company use money for implementing project.This would identify if the company is worthy in hiring to develop their Strategic information system plan .Having a good budget SISP would be more success. References: http://www.jmis-web.org/articles/v13_n1_p35/index.htmlhttp://www.allbusiness.com/business-planning-structures/business-plans/1716-1.htm blog: <quinkaye.blogspot.com> 
Last edited by april kaye bigonte on Thu Mar 18, 2010 5:07 am; edited 1 time in total |
|  | | Karen Palero

Posts: 34 Points: 35 Join date: 2009-06-23 Age: 19 Location: Davao
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 9:11 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. (1000 words). Editing... |
|  | | neil rey c. niere

Posts: 38 Points: 40 Join date: 2009-06-19 Age: 18
 | Subject: Assignment 8 MIS 2 Fri Feb 05, 2010 9:22 pm | |
| If I were hired and have been tasked to develop a strategic information systems plan for a company and have asked to formulate and provide a list of questions with some explanation about “WHY” of the questions I would definitely consider some problems and assumptions regarding strategic plan. These were the questions formulated in my mind about this topic, if ever I am hired and tasked to develop a strategic systems plan for a company. Everyone of us knew what planning is, for me when talking about company or and organization, it is traditionally considered as one of the four major functions of an organization, along with leading, organizing and coordinating/controlling. Planning is identifying where you want to go, why you want to go there, how you will get there, what you need in order to get there and how will you know if you're there or not. The following are the questions that I may tackle in the said meeting: 1.) What are the strength/s and weaknesses of the company?-It is important to know their strength and weaknesses of the company in-order to know their capabilities. 2.) What are the goals and objectives of the company? -It is important for us to know every objectives and what the company want in a company, if ever they may succeed or fail they know how to bring back the company and change another plan to overcome there goals and objectives. 3.) Does your organization ready for Strategic Planning? -Planning for information systems, as for any other system, begins with the identification of needs. In order to be effective, development of any type of computer-based system should be a response to need--whether at the transaction processing level or at the more complex information and support systems levels. The plan must be specific enough to enable understanding of each application and to know where it stands in the order of development. Also the plan should be flexible so that priorities can be adjusted if necessary. 4.) What are the characteristics of strategic planning?-Strategic Information Systems Planning in the present SIS era is not an easy task because such a process is deeply embedded in business processes. These systems need to cater to the strategic demands of organizations, i.e., serving the business goals and creating competitive advantage as well as meeting their data processing and MIS needs. Some characteristics of strategic IS planning are: • Main task: strategic/competitive advantage, linkage to business strategy. • Key objective: pursuing opportunities, integrating IS and business strategies • Direction from: executives/senior management and users, coalition of users/management and information systems. • Main approach: entrepreneurial (user innovation), multiple (bottom-up development, top down analysis, etc.) at the same time. STRATEGIC INFORMATION SYSTEMS PLAN 5.) Where you want to go?
-First, I arise with this question because before we start to develop a strategic plan in a company we must learn to create ideals and aspirations in the near future. This talks about what we want for the company if ever we succeed or fail on what we want in an organization. 6.) Why you want to go there?-I arise with this question because not everyone of us which is task to develop SISP in a company does know the reality of using this SISP in an organization. You want to go there so that you may overcome your aspirations in the organization. References: http://www.clarionmag.com/cmag/v3/informationsystemsplanning.pdfhttp://viu.eng.rpi.edu/publications/strpaper.pdfhttp://viu.eng.rpi.edu/publications/strpaper.pdf |
|  | | brian c. namuag

Posts: 40 Points: 40 Join date: 2009-06-19 Age: 18 Location: Philippines, Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Fri Feb 05, 2010 10:16 pm | |
| You need three things to create a successful startup: to start with good people, to make something customers actually want, and to spend as little money as possible. Most startups that fail do it because they fail at one of these. A startup that does all three will probably succeed. If I were hired and have been tasked to develop strategic information systems plan for a company, and asked to provide a list of questions with some explanation about the "why" of the question, I would first make questions that would financially talks about the progress or the basic needs of the company. These are the following questions I formulate with its corresponding answers: Why is their a need to create an Idea or strategy in putting up business? In particular, you don't need a brilliant idea to start a startup around. The way a startup makes money is to offer people better technology than they have now. But what people have now is often so bad that it doesn't take brilliance to do better. An idea for a startup, however, is only a beginning. A lot of would-be startup founders think the key to the whole process is the initial idea, and from that point all you have to do is execute. Venture capitalists know better. What matters is not ideas, but the people who have them. Good people can fix bad ideas, but good ideas can't save bad people. What do are the costumers wanted from you?It's not just startups that have to worry about this. I think most businesses that fail do it because they don't give customers what they want. It's the same with technology. You hear all kinds of reasons why startups failed. When most people think of startups, they think of companies like Apple or Google. Everyone knows these, because they're big consumer brands. But for every startup like that, there are twenty more that operate in niche markets or live quietly down in the infrastructure. So if you start a successful startup, odds are you'll start one of those. What are the company’s objectives and goals?This question is mostly asked by many interviewers, knowing that every company should possess an ideal success to the business. In making a business proper, the company should provide an objective and goal, because these two main words denote the achievement and success of the business. It would help give a direction and organize strategy to the business. What are companies Information System Plan?To be able that companies organize a proper or shall we say integrated system to its business, they have to create an Information System Plan. Strategic planning is very essential especially that technology evolves time to time. This would be a guideline in to maintain the duty of the system. It is not just the system involves in this plan, but also the people and the work embraces by the business. Upon formulating these questions let us not just forget that success may be described only as the realization of an aim but hard work is essential. Hard work helps us to develop our potential to the maximum and strive for excellence in any field. Hard work makes us better prepared to face adverse situations. Hard work helps an athlete to persevere in a race and win it; it helps an average student to become extraordinary, it helps to transform destinies. These are the following questions and answers if ever I would be hired in a certain company and invited to formulate or develop an Information System in an organization. My Blog:
http://brian-takealook.blogspot.com/ |
|  | | Gabrielle Anne Rae Deseo

Posts: 56 Points: 59 Join date: 2009-06-19 Age: 18 Location: Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Sat Feb 06, 2010 1:00 am | |
| Developing an SISP
fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting.
So if I were hired to develop a strategic information system plan for a company, what would I ask them to discuss on the development to be done. Now what is SISP? I got this definition of SISP or strategic information system plan from an article on the net. “SISP is the analysis of a corporation’s information and processes using business information models together with the evaluation of risk, current needs and requirements. The result is an action plan showing the desired course of events necessary to align information use and needs with the strategic direction of the company.” (Battaglia, 1991)
It would be ideal to first identify what kind of company you’ll be developing an SISP for. It is not necessary that one have to ask it for the company. As the developer of the SISP, I could observe and see what kind of company am I working for. I could also observe the processes and past strategies of the company to be able to start the planning by identifying questions to be asked during the meeting. It would be better if you yourself will observe the practice of the company rather than asking it directly so you yourself could see the real thing or the real situation. So here are questions I have formulated in order for me to develop a strategic information systems plan.
What are the vision, mission, goals and objectives of the company? I have mentioned that observing is a good tactic to identify the companies goal but it could also be good if I as the developer ask them their goals and objectives for me to clarify if it suits with my observation of their business processes. It would be helpful to ask this question to know the company you are developing an SISP for.
What are the company’s needs? Any systems plan always include with identifying the needs of the company being assessed. So in order to create an effective and efficient strategic information systems plan, another step is to identify and assess the needs of the company.
Why develop a strategic information system plan? It would be best to ask why the company would want me to develop this SISP for them. With this I would know why they needed me to develop this SISP fro them. The time frame could also be discussed within this question. I could also ask them of their perspective or what do they see in the future when SISP is developed. Developing SISP for the company would be useless if the company itself does not know why they want this.
What are the strategies and priorities of the company? This question would be useful for identifying how the company deal with handling priorities and what should be prioritized.
What are the past trends of the company regarding SISP? This is for me to know the past strategies of the company. To identify what would be retained and what should be modified and be developed.
What are the existing systems of your company? After dealing with the objective part of the meeting, now this question would recognize the company’s currents systems and services and how would these affect the business process. Identifying the current system would help me know how Information System helps the company and what are its significance to them.
After identifying the needs and gathering necessary information from the interview, the developer could know start doing an action plan for the company. This includes identifying risks and factor that may affect the company’s business processes and IS. links of References:http://viu.eng.rpi.edu/publications/strpaper.pdfhttp://zulsidi.tripod.com/pdf/sisp2.pdfhttp://books.google.com.ph/books?id=t4lpMPHaaXkC&pg=PA70&lpg=PA70&dq=strategic+information+systems+plan+interview+questions&source=bl&ots=3LdC5CPRmO&sig=wkQLcvktLuq5NgSwGBXerg-IwT0&hl=tl&ei=2D1sS9u8J4HQtAPVzLiyDQ&sa=X&oi=book_result&ct=result&resnum=6&ved=0CDEQ6AEwBQ#v=onepage&q=strategic%20information%20systems%20plan%20interview%20questions&f=falseblog link for this post:http://xiibee.blogspot.com/2010/02/mis-2-assignment-8.html |
|  | | AlyssaRae Soriano

Posts: 33 Points: 34 Join date: 2009-06-20 Age: 20
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Sat Feb 06, 2010 9:24 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. Here are the set of questions I prepared for our so called meeting:
* What are the specific objectives for developing a strategic information systems plan?
Strategic Planning engages to what is fundamental to an organization or company. It shapes the objectives users seek to accomplish and how they go about accomplishing those. Strategic Information Systems Plan just don't focus on user demand and final justification, but also to the technological aspect of the organization.
* What is the Company Background?
Determining the background of a company is one of the most important first step to planning. To discuss the direction of the company means you have to discuss first its origin. To discuss what is the business all about. Determining the owners, stockholders, clients, and the like is a good idea.
* Is there a need for a change?
After identifying the objectives for developing a strategic information systems plan, then determining the background of the company, it is best to talk about the reason why I am hired, to know if there is a need for a change. If the organization is still satisfied of what the current system caters then why would they still risk to change what they have. It can be a challenge and evaluation to my part as the developer for their strategic information systems plan, for me to know what are my client's needs and desires. With this, the company an be aware of the risks that may undergo, the money that they are going to spend, and if the plan will work out as what they want and foresee it to be.
* What are the seen Critical Success Factors of the organization?
We are all aware that Critical Success factors is developed to address the needs of the organization's manager. It is actually an approach to Information Technology that ensures the survival and success of every organization to its competitive environment. Identifying and gathering the Critical Success Factors help every strategic information systems plan developer maximize the company's output through information technology of course.
* What is the company's current scenario?
For me to develop a new strategic information systems plan, it is necessary to know the company's current scenario. With this, it means getting to know their old system their present strategies and plans. I think it would be much better if they will give it to me in details for this will serve as a basis for me in developing their new strategic information systems plan.
* To what extent this SISP would be?
Just like making a research study, as the developer, I would also have to know the scope and limitations of the strategic information systems plan that I am going to develop. It is necessary that the answer is in detail. A very specific and direct to the point one is much appropriate.
* How should this SISP be done?
Knowing the organization's current scenario, the company background, identifying the critical success factors, dealing the issue with “is there a need for a change”, and to what extent the SISP would be, after all those questions and to complete my inputs about the organization, knowing how the SISP be done is a big yes for me and the client meet our different ideas on how it should be done and what processes it would take. Budget, time and effort allocation can also be discussed with this.
REFERENCE:IT5681_52Z7UKFKda.pdf |
|  | | shane sacramento

Posts: 51 Points: 53 Join date: 2009-06-19 Age: 18 Location: davao city
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Sun Feb 07, 2010 5:14 pm | |
| 1. What is the company's history? This question might be odd, but it is somehow important to know the history of the company. It can become the source of strategies for the current situation a company has. 2. What is the perspective of the company with regards to IS? All medium to large organizations depend on Information technology For their continued survival. Consider organizations like British Gas, British Telecom, the Power and Water companies having to manually calculate, millions of customer bills every month or quarter! Clearly the clerical effort involved would make it difficult if not impossible for the organization to make a profit. Similar arguments apply to many other organizations such as the high street banks, central and local government. A recent article in the Daily Telegraph IT supplement suggested that many large organizations could last no longer than 24 hours without IT support. There should be little wonder that attitudes to the development of information systems have changed over the years from an almost cavalier approach to a professionally managed, disciplined, planned, engineering approach. 3. What is the benefits they have gotten from implementing IS? An information system is there to empower its users. A database simply provides data, but an information system is all about providing the best information the user needs to do their task more effectively. It also takes into account that different users doing their own specific tasks may need to see their information presented in differing ways. The benefits of an information system follow when the user can quickly access, understand and respond correctly to that information. To get the greatest benefits from an information system, consider it an adaptable tool that you progress as your business progresses. Don’t get locked into inflexible technology, grow a system that delivers on what you really need most today, knowing that when tomorrow’s new challenges come, the system will have the flexibility to adapt. This is where custom software development delivers strongly. (http://www.the-database.co.nz/information-system.html) Supporting question/s: - If the company is already implementing Information System, what are the the improvement of the people and the organization or is there an improvement.
- Does implementing IS has given improvement for the firms activities with regards to their services and products?
4. Is IS cost effective? This talks about whether the time allotted and given to the project is worth it. Supporting question/s: Is implementing IS worth the time and money? 5. What are the existing information system on the company? This will describe the companies running system how and when they have started using this system. 6. Why plan? Of course it is important to plan for every little we do, that's why we need to know the side of the firm. The common reasons why accompany tend to plan on implementing IS are: Financial - the capacity to use money Facilities – capacity of both the organization and its people Staff -To align I/S with the business -To identify needed applications -To establish goals, schedules, and milestones in order to track progress - To provide an opportunity for communication with top management and user management
Outcomes vs. process? This talks about the expected things that will happen while on the process of developing an IS. Reactive vs. proactive? This recognize that you can be either reactive or proactive to project risks. It is the capability to make solution whenever a problem occur during the process. Planning vs. forecasting? planning is being prepared for the future while forecasting is the skill to predict future problems during the planning. [/list] 7. What the company lacks? This can be a comparison of what you know about an acreditted Information System to the company's current IS. - what the company needs and want?
As from what we all know, want and need are to different things. Needs are those things that we won't be able to live and want are those things that we consider important when in fact its not really important.
8. what is the mission of the company? These are the services that the company are responsible for; it is their place in the business. 9. [*]what are its objectives? Set Goals - these are the things the company needs to achieve Set Objectives - these is described as the specific and measurable targets in order to reach their goals |
|  | | Gleizelle Jen Dieparine

Posts: 36 Points: 36 Join date: 2009-06-22 Age: 19 Location: Davao City
 | Subject: Assignment 8 Sun Feb 07, 2010 6:49 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the \"why\" of the question so they can be prepared, thus maximizing the output from this meeting.
I  In this assignment, we are asked that if we are hired and have been tasked to develop a strategic information systems plan for a company .That company asked us to discuss the direction of the company and provide a list of question with some explanation about the why for maximizing the output from the meeting. So do, I imagine that if one day Iwill be hired to do tasks for developing strategic information system of one’s company I would think first what is the company’s business involved then think about the plans of the company for the next year .I would prepare question for them to answer and for me the analyze the situation and the things the that the company’plan for their businesses .But before I formulate some question ,we should understand more about the Strategic Information Systems Planning (SISP).  Strategic Information Systems Planning (SISP) is a continuous planning activity that ensures Information and Communication Technology (ICT) implementation in an organization is aligned with business strategies, improves organizational process effectiveness, creates business opportunities and contributes to organizational competitiveness An SISP methodology is especially useful for the inexperienced SISP developerbecause it provides a systematic guideline to carry out the IS strategy formulation process. It is generally a guideline for solving a problem, with specific components such as phases, tasks, methods, techniques and tools [Methodology benefits managers by providing information to plan, review and control projects. Generally methodologies arecomprised of the following four elements: providing an opinion of what needs to be solved.  These are are things to consider in making (SISP)StrategicInformation Systems Planning  Situation Analysis- Description of where we are today, internal and external , business and IS  Strategy Formulation- Description of where we (the company)want to be ,business and IS  Strategy Implementation- Plans how we (the company)are going to get there from IS stand outpoint. In these information we can understand the things should be consider in SISP of the company.It can help also to formulate question to formulate a questions to understand more about the company and here are my questions for the company: · What is company’s plan for the future? -for me to analyze the things the company want to do for the future and why the need SISP for planning for their company for me to initiate the impact of my SISP for the company.It would be useful for thecompany Is Stategic Information Systems Plan useful for the company?Why? -To understand why company need SISP ,Is this the key for their success? And understand company’s plans. · What is the vision objective ,goals and priorities of the company? -To understand well the interest of the company. · What is the current IS environment company? -To know the capacity of the company in implementing the SISP. · What is the competitive advantage of the company and disadvantage ? -To know the valuable effect of the plans if it would make the company be more competitive or it would not. · What are the threats and opportunities facing the company? -To grab ideas in what to do with the company . Is the company willing to provide risk involving budget? -To know if in what way the company use money for implementing project.This would identify if the company is worthy in hiring to develop their Strategic information system plan .Having a good budget SISP would be more success. · How they handle changes? -With this changes we could identify the risk of company in taking the risk .So we should understand to plan strategy in handling IS changes in the company |
|  | | janraysuriba

Posts: 25 Points: 26 Join date: 2009-06-20 Age: 22 Location: Davao City
 | Subject: Assignment 8 Tue Feb 09, 2010 3:18 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. If I was hired to develop a Strategic Information Systems plan for a company and the company invited me to discuss with them the direction of the company and asked me to provide some question for the meeting about the Strategic Information Systems plan, here are the following questions that must be ask. ― What is the business all about and what are the objectives of the company? Before you develop a strategic information systems plan you ask first what business does the company have and you should ask about the company’s objectives. Because knowing the objective of the company can help you determine the direction of the company. ― Why the need for change? Knowing the reasons why the company needs to change is also important. Why the company takes risk on changing their current system is a factor to consider. Because as technology changes, the organization’s practices also change and it will have a great effect to those people who are working in the company. That’s why you should meet the needs of the company that hired you. ― What is the company’s business plan? The Strategic information systems plan must be inline or linked to the company’s business plan. Because the strategic information systems plan that will be developed will support the organization’s overall business plan. ― What is the scope and limitation of the Strategic Information Systems plan? It is important to know the scope and limitation of the strategic information systems plan that I will develop so that I will not go overboard beyond the company’s needs. And it can also help prevent miss understanding between me and the company. ― What is the company’s current situation? After knowing the scope of the strategic information systems plan. Knowing the company’s current situation is important. Before I develop a strategic information systems plan I should know what their current system is, what their previous strategic information systems plan is, the management strategy, the implementation plan and budget. Because it will be my reference or basis for developing a new strategic information systems plan that will provide the needs of the company. ― What are the critical success factors? In order to meet the company’s needs and in order to achieve success, I must know what are the critical success factors in developing a strategic information systems plan. Some of this success factors are the operational goals shaped by the company, the firm, the manager, and the broader environment that are believed to assure the success of an organization. |
|  | | creza_jill_bulacito

Posts: 52 Points: 58 Join date: 2009-06-19 Age: 19 Location: DavaO
 | Subject: Assigment 8(MIS2) Thu Feb 11, 2010 9:55 am | |
| Fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. (1000 words)What are the steps on planning? In an organization there are several steps or ways on planning there system to meet there needs. On planning first, we need to analyze the current situation of our organization. We should assess what are the problems and capacity of the organization. Second, Assess current responses on what we have been doing to make a difference for the organization. Third, Describe the future scenario expect the different problems would possibly occur in the future so that we can plan flexibly. Then, set goal and objectives. Also, define strategies and activities. Select priorities to define target groups. Then, we should also allocate roles and responsibilities properly. We should also set targets and indicators of progress and success. Lastly, find the proper resources which the organization should need.Why planning is important? Planning is very important to meet on what we need to achieve in the future. Planning is a process that is frequently done, but rarely done well. This tool provides guidance regarding the key steps in the planning process without planning we plan to fail. What are the benefits of strategic information systems plan? There are a lot of benefits regarding on implementing strategic information systems plan. On SISP we could determine the needs of the organization. The task of strategic information systems planning is difficult and often time organizations do not know how to do it. Strategic information systems planning is a major change for organizations, from planning for information systems based on users’ demands to those based on business strategic way. Also, strategic information systems planning change the planning characteristics in major ways. For example, the time horizon for planning changes from 1 year to 3 years or more and development plans are driven by current and future business needs rather than incremental user needs. Increase in the time horizon is a factor which results in poor response from the top management to the strategic information systems planning process as it is difficult to hold their attention for such a long period. Other questions associated with strategic information systems planning are related to the scope of the planning study, the focus of the planning exercise – corporate organization vs. strategic business unit, number of studies and their sequence, choosing a strategic information systems planning methodology or developing one if none is suitable, targets of planning process and deliverables.How to develop a strategic information systems plan? There are a lot of ways on developing a strategic information systems plan. Strategic systems are information systems that are developed in response to corporate business initiative. They are intended to give competitive advantage to the organization. They may deliver a product or service that is at a lower cost, that is differentiated, that focuses on a particular market segment, or is innovative.Some of the key ideas of torefront writers are summarized. These include Michael Porter’s Competitive Advantage and the Value Chain, Charles Wiseman’s Strategic Perspective View and the Strategic Planning Process, F. Warren McFarlan’s Competitive Strategy with examples of Information Service’s Roles, and Gregory Parson’s Information Technology Management at the industry level, at the firm level, and at the strategy level. What are the reasons on changing strategic information systems plan? There are some plans that do not meet the needs of the organization. Some plans cannot address the current problems of the company. That is why they need to change or revise their systems plan. It is hard to have a strategic information systems plan which cannot address the problems of the organization that is why we should have many options or choices to help us on addressing problems which are currently occurring. References:http://www.amicaall.org/publications/toolkit/Tool%2011.pdfhttp://viu.eng.rpi.edu/publications/strpaper.pdf |
|  | | jerald jean pullos

Posts: 36 Points: 41 Join date: 2009-06-21 Age: 18 Location: davao city
 | Subject: ass7 Thu Feb 11, 2010 10:43 am | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. (1000 words) Information has emerged as an agent of integration and the enabler of new competitiveness for today’s enterprise in the global marketplace. However, has the paradigm of strategic planning changed sufficiently to support the new role of information systems and technology? We reviewed the literature for commonly used or representative information planning methodologies and found that a new approach is needed. There are six methodologies reviewed in this paper. They all tend to regard planning as a separate stage which does not connect structurally and directly to the information systems development. An integration of planning with development and management through enterprise information resources - which capture and characterize the enterprise - will shorten the response cycle and even allow for economic evaluation of information system investment. For a long time relationship between information system functions and corporate strategy was not of much interest to Top Management of firms. Information Systems were thought to be synonymous with corporate data processing and treated as some back-room operation in support of day-to-day mundane tasks (Rockart, 1979). In the 80’s and 90’s, however, there has been a growing realization of the need to make information systems of strategic importance to an organization. Consequently, strategic information systems planning (SISP) is a critical issue. In many industry surveys, improved SISP is often mentioned as the most serious challenge facing IS managers (Pavri and Ang, 1995, Beath and Orlikowski, 1994; Martin, 1993; Porter and Miller, 1985). Planning for information systems, as for any other system, begins with the identification of needs. In order to be effective, development of any type of computer-based system should be a response to need--whether at the transaction processing level or at the more complex information and support systems levels. Such planning for information systems is much like strategic planning in management. Objectives, priorities, and authorization for information systems projects need to be formalized. The systems development plan should identify specific projects slated for the future, priorities for each project and for resources, general procedures, and constraints for each application area. The plan must be specific enough to enable understanding of each application and to know where it stands in the order of development. Also the plan should be flexible so that priorities can be adjusted if necessary. King (King, 1995) in his recent article has argued that a strategic capability architecture - a flexible and continuously improving infrastructure of organizational capabilities - is the primary basis for a company's sustainable competitive advantage. He has emphasized the need for continuously updating and improving the strategic capabilities architecture. SISP is the analysis of a corporation’s information and processes using business information models together with the evaluation of risk, current needs and requirements. The result is an action plan showing the desired course of events necessary to align information use and needs with the strategic direction of the company (Battaglia, 1991). The same article emphasizes the need to note that SISP is a management function and not a technical one. This is consistent with the earlier distinction between the older data processing views and the modern strategic importance view of Information Systems. SISP thus is used to identify the best targets for purchasing and installing new management information systems and help an organization maximize the return on its information technology investment. A portfolio of computer-based applications is identified that will assist an organization in executing its business plans and realize its business goals. There is a growing realization that the application of information technology (IT) to a firm’s strategic activities has been one of the most common and effective ways to improve business performance. Strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people. Various business analysis techniques can be used in strategic planning, including SWOT analysis (Strengths, Weaknesses, Opportunities, and Threats ), PEST analysis (Political, Economic, Social, and Technological), STEER analysis (Socio-cultural, Technological, Economic, Ecological, and Regulatory factors), and EPISTEL (Environment, Political, Informatic, Social, Technological, Economic and Legal). Strategic planning is the formal consideration of an organization's future course. All strategic planning deals with at least one of three key questions: 1. "What do we do?" 2. "For whom do we do it?" 3. "How do we excel?" In many organizations, this is viewed as a process for determining where an organization is going over the next year or more -typically 3 to 5 years, although some extend their vision to 20 years. In order to determine where it is going, the organization needs to know exactly where it stands, then determine where it wants to go and how it will get there. The resulting document is called the "strategic plan." It is also true that strategic planning may be a tool for effectively plotting the direction of a company; however, strategic planning itself cannot foretell exactly how the market will evolve and what issues will surface in the coming days in order to plan your organizational strategy. Therefore, strategic innovation and tinkering with the 'strategic plan' have to be a cornerstone strategy for an organization to survive the turbulent business climate. what are the vision, mission, goals and objectives of the company? every organization has vision, mission, goals and objectives. since i will be doing a job for the company, the organization should orient me about their VMGO, it will help me a lot because i will be aware of why does company offer services for. what does our vision in developing strategic information system plan?before making a plan we should identify first why do we need strategic information system plan, and make a set of vision we would like to accomplish in the future implementation. what are your information systems?the company should present their information systems that is currently implemented, since i will be going to work it out for the company's services improvement. do you have current information system plan?if the company has a current information system plan, they should present it to me, so that i would know in what aspect do i need to improve and make changes. what status does your company have now, in terms of information system planing?the company can explain further in what status does your company is in, is it in functioning and effective or is it functioning yet not effective. what are the assessments does your needs?elaborate the assessments that your company want so that i would know what should i do to fulfill those vision statement that we develop earlier. can you handle the changes that may happen during the implementation? as we implemented the said strategic information system plan, does the employees of the company that is involved in the implementation willing to adapt the changes that they might encounter? does the company willing to conduct orientation before the implementation of the strategic information system plan. references: http://www.blastasia.com/PDF_files_for_web/Formulating%20an%20ISSP.pdfhttp://viu.eng.rpi.edu/publications/strpaper.pdf
Last edited by jerald jean pullos on Wed Mar 10, 2010 2:17 pm; edited 1 time in total |
|  | | Sheila Capacillo

Posts: 47 Points: 47 Join date: 2009-06-21 Age: 19 Location: Davao City
 | Subject: Assignment 8(MiS2) Sun Feb 14, 2010 10:47 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting.
THE QUESTIONS
Why plan? First question I would ask is there perception about planning? Why do they need it? We all know that strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people. In planning it includes SWOT (Strength, Weaknesses, Opportunities, Threats) analysis, PEST (Political, Economical, Social, Technical) analysis.in this case they can foresee the outcome.
Why strategize?
What do we mean when we say strategize? We need to strategize to know our strategies. To know where to start. We need to strategize, because we need to organize our ideas. Here are some key points to remember according to akshaya bhatia 1) Decision support systems that enable to develop a strategic approach to align Information Systems (IS) or Information Technologies (IT) with an organization's business strategies 2) Primarily Enterprise resource planning solutions that integrate/link the business processes to meet the enterprise objectives for the optimization of the enterprise resources 3) Database systems with the "data mining" capabilities to make the best use of available corporate information for marketing, production, promotion and innovation. The SIS systems also facilitate identification of the data collection strategies to help optimize database marketing opportunities. 4) The real-time information Systems that intend to maintain a rapid-response and the quality indicators.
Why do we need to upgrade or change or develop the system?
Thus the system not useful anymore? According to Wikipedia The term upgrade refers to the replacement of a product with a newer version of the same product. It is most often used in computing and consumer electronics, generally meaning a replacement of hardware, software or firmware with a newer or better version, in order to bring the system up to date or to improve its characteristics. Although developers produce upgrades in order to improve a product, there are risks involved—including the possibility that the upgrade will worsen the product. Upgrades of hardware involve a risk that new hardware will not be compatible with other pieces of hardware in a system. For example, an upgrade of RAM may not be compatible with existing RAM in a computer. Other hardware components may not be compatible after either an upgrade or downgrade, due to the non-availability of compatible drivers for the hardware with a specific operating system. Conversely, there is the same risk of non-compatibility when software is upgraded or downgraded for previously functioning hardware to no longer function. So we should better know if we really need to upgrade or change the existing system, if there are any.
Why adopt?
Human ideas and systems resulting from those ideas have always changed, and probably always will. We live in times of rapid and accelerating change. In addition, we are living largely outside the laws of nature. As a result, it is virtually guaranteed that our economic, political and social systems will change in many ways, and probably soon.
Adoption is a process whereby a person assumes the parenting for another who is not kin and, in so doing, permanently transfers all rights and responsibilities from the original parent or parents. Unlike guardianship or other systems designed for the care of the young, adoption is intended to effect a permanent change in status and as such requires societal recognition, either through legal or religious sanction. Historically some societies have enacted specific laws governing adoption whereas others have endeavored to achieve adoption through less formal means, notably via contracts that specified inheritance rights and parental responsibilities. Modern systems of adoption, arising in the 20th century, tend to be governed by comprehensive statutes and regulations.
Blog blog blog: http://shecapacillo.blogspot.com/ |
|  | | jojimie

Posts: 35 Points: 36 Join date: 2009-06-20 Location: Davao City
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Mon Feb 15, 2010 2:16 pm | |
| fast forward ..., you were hired and have been tasked to develop a strategic information systems plan for a company. The company officers have extended an invitation for you to meet with them to discuss the direction of the company. Before this meeting, they have asked that you provide a list of questions with some explanation about the "why" of the question so they can be prepared, thus maximizing the output from this meeting. Develop a list of questions you would ask the officers of the company and give an explanation and justification for each question. (1000 words) Strategic Information Systems Planning (SISP) has been developed to aid in recognizing appropriate portfolio of computer based application and relevant information processing activities to support organizations’ information needs. SISP is not a single solution or method for IS planning but an umbrella term for host of methods and techniques that are more or less based on different paradigms of world, organizations, and humans. Characteristic for available SISP methods is their focus on a single organization. Two Core Arguments: First: At a minimum, a firm’s information systems investments should be aligned with the overall business strategy and in some cases may even become an emerging source of competitive advantage. While no one disagrees with this, operations management researchers are just starting to study how this alignment takes place and what the measurable benefits are. An issue under examination is how a manufacturer’s business strategy, characterized as either “market focused” or “operations focused,” affects its ability to garner efficiency versus customer service benefits from its ERP investments. Second: Companies can best achieve IS-based alignment or competitive advantage by following a proactive, formal and comprehensive process that includes the development of broad organizational information requirements. This is in contrast to a “reactive” strategy, in which the IS group sits back and responds to other areas of the business only when a need arises. Such a process is especially relevant to ERP investments, given their costs and long-term impact. Seegars, Grover and Teng have identified six dimensions that define an excellent SISP process. 1. Comprehensiveness .Comprehensiveness is “the extent to which an organization attempts to be exhaustive or inclusive in making and integrating strategic decisions”. 2. Formalization. Formalization is “the existence of structures, techniques, written procedures, and policies that guide the planning process”. 3. Focus. Focus is “the balance between creativity and control orientations inherent within the strategic planning system”. 4. Top-down flow. SISP should be initiated by top managers, with the aid of support staff. 5. Broad participation. Even though the planning flow is top-down, participation must involve multiple functional areas and, as necessary, key stakeholders at lower levels of the organization. 6. High consistency. SISP should be characterized by frequent meetings and reassessments of the overall strategy.If in case i will be hired and tasked to develop a SISP for a particular company, these are the following questions that I will going to prepare for the said meeting. The following questions that I have mentioned below are significant and helpful in developing a SISP in a company. 1.Why Plan? -------- We all plan at some time in our lives and when we do, it’s usually for one of two basic reasons. One is we want to accomplish something, some goal, be it practical or idealistic. Or we want to avoid or prevent something, such as hardships. In planning we use whatever facts we have to help us make our best guess about the future and choose the best and most practicable steps to accomplish our goals. In order for a business to be successful, there needs to be a road map for success. A strategic plan helps to provide direction and focus for all employees. It points to specific results that are to be achieved and establishes a course of action for achieving them. A strategic plan also helps the various work units within an organization to align themselves with common goals. 2. What is the company profile? -------- It is very significant to be oriented with the firm's history, number and quality of its human, financial, and physical resources organizational and management structure, past, current and anticipated performance, and its reputation, and the standing of its goods or services. In other words to know first the different company products and operations that the company have to have easy way in developing SISP. 3. what are the mission, vision, goals and objectives of the company? -------- It is also pertinent to be familiar with the company’s vision and mission in SISP implementation because it serves you in carrying out leadership role, unifying efforts and building alignment and loyalty among employees. Mission tells you the fundamental purpose of the organization. It defines the customer and the critical processes. It informs you of the desired level of performance. A Vision outlines what the organization wants to be, or how it wants the world in which it operates to be. It concentrates on the future. It is a source of inspiration. It provides clear decision-making criteria. Objectives could cover growth, profitability, technology and some offerings however goals are ultimate time-based measurements to be achieved by implementing strategies in pursuit of the company's objectives 4. Why does a company needs a strategic information systems planning? --------Strategic information systems planning is relevant to know with the process of identifying a portfolio of computer-based applications that will assist an organization in executing its business plans and realizing its business goals. 5. what are are the critical success factors of the company? --------In SISP implementation we must identify also the Critical Success Factor which is necessary for an organization or project to achieve its mission. It is a critical factor or activity required for ensuring the success of a company. In any organization certain factors will be critical to the success of that organization, in the sense that, if objectives associated with the factors are not achieved, the organization will fail - perhaps catastrophically so. 6. What are the strength and weaknesses in implementing SISP? --------Strength and weaknesses must also identify to know are the positive or negative aspects of the external and internal environments that are under the direct control of a firm. Listing of a company's strengths and weaknesses are a normal part of any attempt at strategic information systems plan (SISP) for virtually all companies. Strengths are those things that your company does well which help you perform your jobs, deliver value to your customers and/or give you an advantage over your competition. It is important to determine your weaknesses to get them out in the open, with everyone in basic agreement that these are actually weaknesses, so the team can determine what to do about each one, if anything.
References: http://scm.ncsu.edu/public/facts/facs060329.htmlhttp://portal.acm.org/citation.cfm?id=1238296http://www.jmis-web.org/articles/v13_n1_p35/index.htmlhttp://www.ebrc.fi/kuvat/Makipaa_paper.pdf
Last edited by jojimie on Wed Mar 17, 2010 10:17 am; edited 1 time in total |
|  | | felix a. sumalinog jr.

Posts: 29 Points: 33 Join date: 2009-06-22
 | Subject: Re: Assignment 8 (Due: February 5, 2010, before 01:00pm) Mon Mar 08, 2010 2:13 pm | |
| I was hired and have been tasked to develop a strategic information systems plan for a company. These are the questions I would ask the officers of the company:
1. What are the natures of the present IS planning process the organization has?
In this question, I can come up new strategic awareness for the organization. This strategic awareness involves determining key planning issues, defining planning objectives, organizing the planning team, and obtaining top management commitment.
2. What is the current business and working environment the company has?
In this question, I can form a situational analysis. Situational analysis must include analyzing current business systems, analyzing current organizational systems, analyzing current information systems, analyzing the current external business environment, and analyzing the current external information technology (IT) environment.
3. How does the organization conceive present strategy alternatives?
In this question, I can construct new strategy conception. The idea of this strategy conception evolves on identifying major IT objectives, identifying opportunities for improvement, and evaluating opportunities for improvement, and identifying high-level IT strategies.
4. How extensive the present Selecting Strategy is implemented?
With this question, I can make a fresh strategy formulation. This strategy formulation identifies new business processes, new IT architectures, specific new projects, priorities for new projects.
5. What are the impacts of current strategy implementation to the organization?
With this question, I can produce strategy implementation planning. This new strategy implementation planning defines change management approach, defines action plan, evaluates action plan, and defines follow-up and control procedure.
6. What is the current alignment of top management regarding on information strategic information systems plan?
I can formulate new ideas regarding this question. These ideas consists of understanding the strategic priorities of top management, aligning information systems (IS) strategies with the strategic plan of the organization, adapting the goals/objectives of IS to changing goals/objectives of the organization, maintaining a mutual understanding with top management on the role of IS in supporting strategy, identifying information technology (IT)-related opportunities to support the strategic direction of the firm, educating top management on the importance of IT, adapting technology to strategic change, and assessing the strategic importance of emerging technologies.
7. How the analysis phase is done in the previous information systems planning of the organization?
This is the question that needs the knowledge in understanding the information needs of organizational subunits, identifying opportunities for internal improvement in business processes through IT, improving understanding of how the organization actually operates, developing a “blueprint” that structures organizational processes, monitoring internal business needs and the capability of IS to meet those needs, maintaining an understanding of changing organizational processes and procedures, generating new ideas to reengineer business processes through IT, and understanding the dispersion of data, applications, and other technologies throughout the firm.
8. In terms of cooperation, how the systems developers of the organization interact with each other in developing an information system?
In this question, I can come up new strategic cooperation process for the organization. This strategic cooperation process involves avoiding the overlapping development of major systems, achieving a general level of agreement regarding risks/tradeoffs among system projects, establishing a uniform basis for prioritizing projects, maintaining open lines of communication with other departments, coordinating the development efforts of various organizational subunits, identifying and resolving potential sources of resistance to IS plans, developing clear guidelines of managerial responsibility for plan implementation.
9. What are capabilities of current system developers in order to measure and make an assessment to have new plan?
The idea of this capability plan evolves on ability to identify key problem areas, ability to identify new business opportunities, ability to align IS strategy with organizational strategy, ability to anticipate surprises and crises, ability to understand the business and its information needs, flexibility to adapt to unanticipated changes, and ability to gain cooperation among user groups for IS plans.
Reference: www.wikipedia.org
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